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How to print W-2s, W-3s, 940s, and 941s in EasyACCT
by Intuit• Updated 2 months ago
This article explains how to print W-2s, W-3s, 940s, and 941s from EasyACCT.
- Before printing any annual payroll tax forms for a company, print the Earnings Report to verify wages and withholdings are correct.
- Access Print Reports in either the Write-up Processing or the Batch Payroll Processing modules.
To print Forms W-2 and W-3
- Select to print W-2/W-3 in the Tax Reports section of Print Reports.
- In the Year field, indicate the tax year to be printed. Select print to begin printing.
- Print W-2 forms for a range of employees by entering information in the W-2 Form Printing screen.
- If you leave the Beginning and Ending Employee ID fields blank, the system prints W-2s for all employees.
- The two-letter abbreviation for the state you are processing is automatically displayed in the State field.
- Additional states and IDs are automatically entered as needed, based upon any additional state tax ID information entered in the Company Info screen.
- Select which copy of the W-2 to print.
- Click Print to begin printing W-2s.
To print Form 940
- Select to print 940 in the Tax Reports section of Print Reports.
- In the Year field, indicate the tax year to be printed. Select Print.
- Information can be edited on the IRS Form 940 screen before printing the form.
- Once the information on this screen is correct, click Print.
To print Form 941 or 944
- Select either form 941 or 944 in the Tax Reports section of Print Reports.
- Indicate the appropriate tax quarter and year in the Quarter and Year fields. Click Print.
- Input screen information can be edited before printing the form.
- Once the information on this screen is correct, click Print.
- If there is a Balance Due, the system prompts you to print Form 941-V. Press ENTER if you choose to print this form.
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