How does an owner/employee of an 1120S business deduct their business use of a personally-owned vehicle?

[cynthiaeoneill-g]

Since the business (1120S) does not own the car, I'm thinking the deduction needs to be taken on the 1040 form as a business expense.  Is that correct?

[qbteachmt]

An Employee turns in a Mileage report and gets paid per IRS rates. All of their expenses that are qualified as business expenses would be submitted for reimbursement under the terms of "an accountable plan" which the IRS states.

[sjrcpa]

It is best to keep all in one thread, even when you are adding/changing details.

https://proconnect.intuit.com/community/proconnect-tax-online-discussions/discussion/if-personal-aut...

[cabooktax]

What IRS Publication is listed for the reimbursable business expenses that IRS allows?

[qbteachmt]

"What IRS Publication is listed for the reimbursable business expenses that IRS allows?"

There is no One publication. There are lots of things that would be examined. It matters what entity type this is and the relationship of that person to that entity. It matters if this is travel, lodging, meals, supplies, health premiums, health care, tuition, child care, HSA, FSA. You might see per diem is often used instead of Accountable Plan requirements, because it specifically is provided as a paperwork reduction. But there are multiple per diem, including truckers that are subject to DOT per diem. There are location-specific per diem.

You can google this:

irs accountable plan

And you can read:

https://www.investopedia.com/terms/a/accountableplan.asp

https://www.investopedia.com/terms/n/non-accountable-plan.asp