4 key factors for choosing new tax software

In today’s fast-paced world, the right software can feel like a lifeline, especially in professions where precision and efficiency are paramount. If you’re a tax accountant, the software you choose is more than just a tool—it’s the backbone of your daily operations and client interactions. With a plethora of options out there, making a switch might seem overwhelming. Let’s break down four essential aspects to consider that could guide your decision: thoughtful pricing strategies, the benefits of cloud-based technology, the challenges of data migration, and the value of solid onboarding support.

#1: Thoughtful pricing and multi-year price locks

Smart budgeting for your firm goes beyond just snagging the lowest-priced option. It’s crucial to strike the right balance between affordability and quality. There’s truth in the saying “You get what you pay for.” While the allure of saving money is strong, remember that the functionality of your software can make or break your workflow, and can prove powerful in retaining employees and clients.

Take a close look at multi-year price lock offers from software providers. These can shield you from future price hikes—which is great—but they usually lock you in for about three years. Make sure you’re comfortable with that type of commitment. Keep a note of when the term on these price locks end to avoid getting caught off guard and facing unexpected expenses. I’ve heard from many accountants who report their price doubling once their firm finally feels experienced with this new software, leading to an unsustainable partnership.

#2: The power of the cloud

Cloud-based tax software is changing the game for accountants everywhere. The cloud offers the flexibility to work from anywhere—whether you’re at home, in the office, or on the move.

These systems not only allow for easier access to your data, but also integrate smoothly with other applications, creating a cohesive workflow that can significantly speed up your processes. Plus, being in the cloud can help you scale your team remotely, giving you access to a broader range of talent and potentially growing your business. Remote work may not be hugely important for you, but it likely is for new talent who you are looking to hire and retain.

#3: Navigating data conversion

Switching software isn’t just about adapting to a new interface; it’s about transferring vital data safely and efficiently. The process can be tricky, so overlooking the details might result in losing important information.

Do not underestimate the time investment needed for a smooth transition—it may take weeks or even months.  Consider partnering with an experienced onboarding team that will guide you through every step of the process, ensuring a seamless transition of your data while saving time and reducing stress. The last thing you want is to be ironing out unfinished details when the next tax season is just a few weeks away.

#4: Robust onboarding support

Finally, don’t underestimate the importance of onboarding support from your software provider. Starting off on the right foot with comprehensive training can make a huge difference in how quickly you can leverage the new system to its full potential. Look for providers that offer thorough training and resources to help you and your team get accustomed to the new software. It’s often helpful to check trusted third party websites such as G2 to see the good, the bad, and the ugly of customer reviews to guide your decision process.

Choosing the right software is crucial, but it doesn’t have to be a headache. By focusing on these key factors, you can make an informed decision that enhances your workflow, supports your firm growth, and ultimately makes your day-to-day tasks a little easier.