When corruption is located, delete the record by pressing ALT-D or click Delete. Then reenter the data.
- If an employee entry is corrupt:
- Use the Zero out ALL Employee Earnings utility.
- Use the Delete or Renumber Employee Records utility to remove the record.
- If needed, reenter the employee, then repost all earnings by printing a payroll journal for each month.
- If the corrupted data is a general ledger account, you must use the Delete or Renumber Accounts utility to delete the corrupted account.
- If the corruption is extensive, you may encounter an error attempting to remove it.
- In this case, you'll need to restore a backup or delete data files using Windows Explorer. Depending on how current the backup is, restoring files can still result in a loss of data.
- To delete data files:
- Copy data to a backup file.
- Exit EasyACCT, then access Windows Explorer.
- Double-click on the EASYW folder under the drive where EasyACCT is installed.
- Double-click on the folder where the data is stored.
- To group company files together, click on VIEW and select ARRANGE ICONS, then BY FILE TYPE.
- The FILE TYPE will include the company's 3-digit ID
- Scroll through the files to find the appropriate data file (for example, GLTRAN01, PRTRAN12, etc.).
- Right-click on the file name, then select DELETE.
- Open EasyACCT and the company.
- Run Data File Index Repair in the appropriate module.
- Reenter any data lost.