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Prep for taxes - Where QuickBooks Accountant and ProConnect Tax meet

SOLVEDby Intuit10Updated November 13, 2023

Prep for taxes is a feature that allows you to seamlessly transition book data from QuickBooks Accountant to ProConnect Tax, or export the data (as .csv) for use in other tax prep software.

How it works

The goal of Prep for taxes is to simplify the books handoff come tax time. From this dashboard, you will be able to execute a number of functions to help ensure the accuracy of your clients' books, as well as make any adjustments needed at the bookkeeper level, before either the tax preparer continues the work in ProConnect Tax, or the books data is exported for tax preparation elsewhere.

Bookkeeper

A traffic ticket is displayed on a computer screen.

When the books are all said and done, and it’s time to hand them over to the tax preparer, that’s where Prep for taxes comes into play.

Some features available include:

Manage engagement documents

With the Documents tab, organize your documents the way you like, and sort them into the account folders you create.

Simplify your financial statements

With the Groupings & statements tab, arrange your accounts into different groups to get reports sorted how you want them.

Review your clients’ accounts

With the Review & adjust tab, review your clients’ accounts and make any changes needed, such as switching accounting method and making adjusting journal entries.

Map accounts to tax forms

With the Tax mapping tab, assign your clients’ accounts to specific lines on tax forms.

See here to learn more about preparing and exporting your clients’ accounts with Prep for taxes in QuickBooks Accountant.

A screen shot of a tab page with a keyboard and a computer.

Tax preparer

A computer screen with a bunch of words on it.

Now available is a deeper integration between QuickBooks Accountant and ProConnect Tax. With this comes a refined experience that offers greater control over your books data after the bookkeeper handoff.

Some features to expect include, but are not limited to:

Newly added review layer

Tax preparers now have a chance to review, reconcile, reclassify, and remap tax mappings as needed prior to bringing in the books data in to ProConnect Tax.

Book to tax adjustments

Create tax adjustments based on the books data when needed.

Track your adjustments

Downloadable workpaper record detailing all tax adjustments and each tax-adjusting transaction.

Create or update tax return

Once any book to tax adjustments are made, the tax return will be either updated or made.

Changes made by the tax preparer in ProConnect Tax will not impact the QuickBooks Accountant data at the bookkeeper level, and serve only to complete the tax return.

These enhancements are expected to be made available for use early November.

See here to learn more about creating and updating your clients' tax returns with Prep for taxes in ProConnect Tax.

Tax lines and forms supported

Here is a breakdown of the tax lines/fields currently supported by Prep for taxes. It's broken down by tax return type, and then sorted by schedule.

Schedule A: Line 16, Gifts to Charity
Schedule C: Line 1 Gross receipts or sales
Schedule C: Line 2 Returns and allowances
Schedule C: Line 6 Other income
Schedule C: Line 8 Advertising
Schedule C: Line 9 Car and truck expenses
Schedule C: Line 10 Commissions and fees
Schedule C: Line 11 Contractor labor
Schedule C: Line 12 Depletion
Schedule C: Line 14 Employee benefit programs
Schedule C: Line 15 Insurance
Schedule C: Line 16a Mortgage (interest)
Schedule C: Line 16b Other (interest)
Schedule C: Line 17 Legal and professional services
Schedule C: Line 18 Office expense
Schedule C: Line 19 Pension and profit-sharing plans
Schedule C: Line 20a Vehicles, machinery, and equipment
Schedule C: Line 20b Other business property
Schedule C: Line 21 Repairs and maintenance
Schedule C: Line 22 Supplies
Schedule C: Line 23 Taxes and licenses
Schedule C: Line 24a Travel
Schedule C: Line 24b Deductible Meals and entertainment
Schedule C: Line 25 Utilities
Schedule C: Line 26 Wages
Schedule C: Line 27a Other expenses
Schedule C: Line 36 Purchases
Schedule C: Line 37 Cost of labor
Schedule C: Line 38 Materials and supplies
Schedule C: Line 39 Other costs
Schedule C: Line 41 Inventory at the end of the year
Line 1a Gross receipts or sales
Line 1b Returns and allowances
Line 7 Other income(loss)
Line 9 Salaries and wages
Line 11 Repairs and maintenance
Line 12 Bad debts
Line 13 Rent
Line 14 Taxes and licenses
Line 15 Interest
Line 17 Depletion
Line 18 Retirement plans
Line 19 Employee benefit programs
Line 20 Other deductions
Schedule K: Line 5 Interest income
Schedule K: Line 6a Ordinary dividends
Schedule K: Line 6b Qualified dividends
Schedule K: Line 13a Contributions
Schedule K: Line 18b Other tax-exempt income
Schedule K: Line 20a Investment income
Schedule K: Line 20a Investment income
Schedule L: Line 2a(c) Trade notes and accounts receivable
Schedule L: Line 2b(c) Less allowance for bad debts
Schedule L: Line 3(d) Inventories
Schedule L: Line 4(d) U.S. government obligations
Schedule L: Line 5(d) Tax-exempt securities
Schedule L: Line 6(d) Other current assets
Schedule L: Line 7a(d) Loans to partners
Schedule L: Line 7b(d) Mortgage and real estate loans
Schedule L: Line 8(d) Other investments
Schedule L: Line 9a(c) buildings and other depreciable assets
Schedule L: Line 9b(c) Less accumulated depreciation
Schedule L: Line 10a(c) Depletable assets
Schedule L: Line 10b(c) Less accumulated depletion
Schedule L: Line 11(d) Land
Schedule L: Line 12a(c) Intangible assets
Schedule L: Line 12b(c) Less accumulated amortization
Schedule L: Line 13(d) Other assets
Schedule L: Line 17(d) Other current liabilities
Schedule L: Line 19a(d) Loans from partners
Schedule L: Line 19b(d) Mortgages, notes, bonds payable in 1 year or more
Schedule L: Line 20(d) Other long term liabilities
Schedule M-1: Line 2 Income on Sched. K not on books
Schedule M-1: Line 3 Guaranteed pmts
Schedule M-1: Line 4 Expenses this year not on Sched. K
Schedule M-1: Line 4a Depreciation
Schedule M-1: Line 4b Travel and entertainment
Schedule M-1: Line 6 Income this year not on Sched. K
Schedule M-1: Line 6a Tax-exempt interest
Schedule M-1: Line 7 Deductions on Sched. K not on books
Schedule 1125-A: Line 2 Purchases
Schedule 1125-A: Line 5 Other cost of services
Schedule 1125-A: Line 7 Inventory at end of year
Line 1a Gross receipts or sales
Line 1b Returns and allowances
Line 8 Salaries and wages
Line 9 Repairs and maintenance
Line 10 Bad debts
Line 11 Rents
Line 12 License Taxes and licenses
Line 13 Interest
Line 15 Depletion
Line 16 Advertising
Line 17 Pensions, profit-sharing plans
Line 18 Employee benefit programs
Line 19 Other deductions
Schedule K: Line 4 Interest income
Schedule K: Line 5a Ordinary dividends
Schedule K: Line 16a Tax-exempt interest income
Schedule K: Line 16c Nondeductible expenses
Schedule L: Line 1(d) Cash
Schedule L: Line 2a(c) Trade notes and accounts receivable
Schedule L: Line 2b(c) Less allowance for bad debts
Schedule L: Line 3(d) Inventories
Schedule L: Line 4(d) U.S. government obligations
Schedule L: Line 5(d) Tax-exempt securities
Schedule L: Line 6(d) Other current assets
Schedule L: Line 7(d) Loans to shareholders
Schedule L: Line 8(d) Mortgage and real estate loans
Schedule L: Line 9(d) Other investments
Schedule L: Line 10a(c) Buildings and other depreciable assets
Schedule L: Line 10b(c) Less accumulated depreciation
Schedule L: Line 11a(c) Depletable assets
Schedule L: Line 11b(c) Less accumulated depletion
Schedule L: Line 12(d) Land
Schedule L: Line 13a(c) Intangible assets
Schedule L: Line 13b(c) Less accumulated amortization
Schedule L: Line 14(d) Other assets
Schedule L: Line 16(d) Accounts payable
Schedule L: Line 17(d) Mortgages, notes, bonds payable in less than 1 year
Schedule L: Line 18(d) Other current liabilities
Schedule L: Line 20(d) Mortgages, notes, bonds payable in 1 year or more
Schedule L: Line 21(d) Other liabilities
Schedule L: Line 22(d) Capital Stock
Schedule L: Line 23(d) Additional paid-in capital
Schedule L: Line 26(d) Less cost of treasury stock
Schedule M-1: Line 3 Expenses on books not on Sched. K
Schedule M-1: Line 3a Depreciation
Schedule M-1: Line 3b Travel and entertainment
Schedule M-1: Line 5 Income not on Sched. K
Schedule M-1: Line 5a Tax-exempt interest
Schedule M-1: Line 6 Deductions on Sched. K not on books
Schedule M-1: Line 6a Depreciation
Schedule 1125-A: Line 2 Purchases
Schedule 1125-A: line 3 Cost of labor
Schedule 1125-A: Line 5 Other costs of services
Schedule 1125-A: line 7 Inventory at end of year
Line 1a Gross receipts or sales
Line 1b Returns and allowances
Line 5 Interest
Line 6 Gross rents
Line 7 Gross royalties
Line 10 Other income
Line 13 Salaries and wages
Line 14 Repairs and maintenance
Line 15 bad debts
Line 16 Rents
Line 17 Taxes and licenses
Line 18 Interest
Line 19 Charitable contributions
Line 21 Depletion
Line 22 Advertising
Line 23 Pension, profit-sharing, etc., plans
Line 24 Employee benefit programs
Line 26 Other deductions
Schedule L: Line 1(d) Cash
Schedule L: Line 2a(c) Trade notes and accounts receivable
Schedule L: Line 2b(c) Less allowance for bad debts
Schedule L: Line 3(d) Inventories
Schedule L: Line 4(d) U.S. government obligations
Schedule L: Line 5(d) Tax-exempt securities
Schedule L: Line 6(d) Other current assets
Schedule L: Line 7(d) Loans to shareholders
Schedule L: Line 8(d) Mortgage and real estate loans
Schedule L: Line 9(d) Other investments
Schedule L: Line 10a(c) Buildings and other depreciable assets
Schedule L: Line 10b(c) Less accumulated depreciation
Schedule L: Line 11a(c) Depletable assets
Schedule L: Line 11b(c) Less accumulated depletion
Schedule L: Line 12(d) Land
Schedule L: Line 13a(c) Intangible assets
Schedule L: Line 13b(c) Less accumulated amortization
Schedule L: Line 14(d) Other assets
Schedule L: Line 16(d) Accounts payable
Schedule L: Line 17(d) Mortgages, notes, bonds payable in less than 1 year
Schedule L: Line 18(d) Other current liabilities
Schedule L: Line 20(d) Mortgages, notes, bonds payable in 1 year or more
Schedule L: Line 21(d) Other liabilities
Schedule L: Line 22a(c) Preferred stock
Schedule L: Line 22b(c) Common stock
Schedule L: Line 23(d) Additional paid in capital
Schedule M-1: Line 2 Federal income tax per books
Schedule M-1: Line 3 Excess capital losses
Schedule M-1: Line 4 Income subject to tax not recorded on books
Schedule M-1: Line 5 Expenses on books not deducted on return
Schedule M-1: Line 7 Income on books not on return
Schedule M-1: Line 8 Deductions on this return not charged against income
Schedule M-1: Line 8a Depreciation
Schedule M-1: Line 8b Charitable contributions
Schedule 1125-A: Line 2 Purchases Cost of labor
Schedule 1125-A: Line 3 Cost of labor
Schedule 1125-A: Line 5 Other cost of services
Schedule 1125-A: Line 7 Inventory at end of year
Part VIII: Line 1a, Federated campaigns
Part VIII: Line 1b, Membership dues
Part VIII: Line 1c Fundraising events
Part VIII: Line 1d, Related organizations
Part VIII: Line 1e, Government grants (contributions)
Part VIII: Line 1f, All other contributions, gifts, grants, and similar amounts not included above
Part VIII: Line 2f, All other program services
Part VIII: Line 3, Investment income (including dividends, interest, and other similar amounts)
Part VIII: Line 4, Income from investment of tax-exempt bond proceeds
Part VIII: Line 5, Royalties
Part VIII: Line 6a, Gross rents
Part VIII: Line 6b, Less; rental expenses
Part VIII: Line 7a, Gross amounts from sales of assets other than inventory
Part VIII: Line 7b, Less; cost or other basis and sales expenses
Part VIII: Line 8a, Gross income
Part VIII: Line 8b, Less; direct expenses
Part VIII: Line 9a, Gross income from gaming activities
Part VIII: Line 9b, Less; direct expenses
Part VIII: Line 10a, Gross sales of inventory, less returns and allowances
Part VIII: Line 10b, Less; cost of goods sold (cost of labor)
Part VIII: Line 10b. Less; cost of goods sold (Other)
Part VIII: Line 10b, Less; cost of goods sold (Purchased)
Part VIII: Line 11a, Miscellaneous revenue
Part IX: Line 1, Grants and other assistance to domestic organizations and domestic
Part IX: Line 2, Grants and other assistance to domestic individuals
Part IX: Line 3, Grants and other assistance to foreign organizations, foreign governments and foreign individuals
Part IX: Line 4, Benefits paid to or for members
Part IX: Line 5, Compensation of current officers, directors, trustees, and key employees
Part IX: Line 6, Compensation not included above, to disqualified persons and persons described in section 4958(c)(3)(B)
Part IX: Line 7, Other salaries and wages
Part IX: Line 8, Pension pain accruals and contributions
Part IX: Line 9, Other employee benefits
Part IX: Line 10, Payroll taxes
Part IX: Line 11a, Fees for services - Management
Part IX: Line 11b, Legal
Part IX: Line 11c, Fees for services - Accounting
Part IX: Line 11d, Fees for services - Lobbying
Part IX: Line 11e, Fees for services - Professional fundraising
Part IX: Line 11f, Fees for services - Investment management fees
Part IX: Line 11g, Fees for services - Other
Part IX: Line 12, Advertising and promotion
Part IX: Line 13, Office expenses
Part IX: Line 14, Information technology
Part IX: Line 15, Royalties
Part IX: Line 16, Occupancy
Part IX: Line 17, Travel
Part IX: Line 18, Payments of travel or entertainment expenses for any federal, state, or local public officials
Part IX: Line 19, Conferences, conventions and meetings
Part IX: Line 20, Interest
Part IX: Line 21, Payments to affiliates
Part IX: Line 22, Depreciation, depletion, and amortization (Book amortization)
Part IX: Line 22, Depreciation, depletion, and amortization (Book depreciation)
Part X: Line 1, Cash - non-interest-bearing
Part X: Line 2, Savings and temporary cash investments
Part X: Line 3, Pledges and grants receivable, net
Part X: Line 4, Accounts receivable, net(Less allowance for doubtful accounts)
Part X: Line 5, Loans and other receivables from current and former officers, directors, trustees, key employees, and highest compensated employees
Part X: Line 6, Loans and other receivables from other disqualified persons (as defined under section 4958(f)(1), persons described in section 4958(c)(3)(B), and contributing employers and sponsoring organizations of section 501(c)(9) voluntary employees' beneficiary organizations
Part X: Line 7, Notes and loans receivable, net
Part X: Line 8, Inventories for sale or use
Part X: Line 9, Prepaid expenses and deferred charges
Part X: Line 10a, Land, buildings, and equipment; cost or other basis (Automobiles or transportation equipment)
Part X: Line 10a, Land, buildings, and equipment; cost or other basis (Buildings)
Part X: Line 10a, Land, buildings, and equipment; cost or other basis (Furniture and fixture)
Part X: Line 10a, Land, buildings, and equipment; cost or other basis (Improvements)
Part X: Line 10a, Land, buildings, and equipment; cost or other basis (Land basis)
Part X: Line 10a, Land, buildings, and equipment; cost or other basis (Machinery and equipment)
Part X: Line 10a, Land, buildings, and equipment; cost or other basis (Miscellaneous)
Part X: Line 10b, Land, buildings, and equipment; cost or other basis (Accumulated amortization)
Part X: Line 10b, Land, buildings, and equipment; cost or other basis (Accumulated depreciation)
Part X: Line 11, Investments - publicly traded securities
Part X: Line 12, Investments - other securities
Part X: Line 13, Investments - program related
Part X: Line 14, Intangible assets
Part X: Line 15, Other assets
Part X: Line 17, Accounts payable and accrued expenses
Part X: Line 18, Grants payable
Part X: Line 19, Deferred revenue
Part X: Line 20, Tax-exempt bond liabilities
Part X: Line 21, Escrow or custodial account liability
Part X: Line 22, Loans and other payables to current and former officers, directors, trustees, key employees, highest compensated employees, and disqualified persons
Part X: Line 23, Secured mortgages and notes payable to unrelated third parties
Part X: Line 24, Unsecured notes and loans payable to unrelated third parties
Part X: Line 25, Other liabilities
Part X: Line 25 Other liabilities (Federal income taxes)
Part X: Line 27, Unrestricted net assets
Part X: Line Line 28, Temporarily restricted assets
Part X: Line 29, Permanently restricted net assets
Part X: Line 30, Capital stock or trust principal, or current funds
Part X: Line 31, Paid-in or capital surplus, or land, building, or equipment fund
Part X: Line 32, Retained earnings, endowment, accumulated income or other funds

Common questions

The address listed in the Client Information screen of QuickBooks Online Accountant will import into the client's 1040 return.

Each client in QuickBooks Online Accountant is linked to an identical client in ProConnect Tax, and vice versa. These linked clients can't be unlinked or modified.

  • The return created with Prep for Taxes will be copied to its identical client in ProConnect Tax.
  • To see the business name in QuickBooks Online Accountant and the individual's name in ProConnect Tax, edit the client in QuickBooks Online Accountant.
    • Use the Display Name field for the 1040's name, and the Company Name field for the individual's name.

Prep for Taxes for short-year returns is not a feature at this time.

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