Common questions about Quick Employer Forms

Starting with Tax Year 2023, if you file 10 or more information returns, you must file them electronically. Example of information forms are:

• Form W-2G
• Form W-2
• 1099 series forms
• 1098 series forms

W-2 and several 1099 series forms can be e-filed using Quick Employer Forms Accountant. To learn more about Quick Employer Forms, click here.

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What is Quick Employer Forms?

Quick Employer Forms is a web-based application that helps tax professionals quickly and easily create and e-file W-2 & 1099 Forms for their small business clients. It provides an intuitive interface, asks easy questions, pre-fills fields and completes the forms using automated calculations to streamline the process.

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What forms does Intuit Quick Employer Forms Accountant cover?

Intuit Quick Employer Forms Accountant handles:

• 1099-MISC
• 1099-NEC
• 1099-INT
• 1099-DIV
• W-2

Full-service payroll forms such as 941 aren't supported.

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How can I get started on my W-2s and 1099s?

1. Add your business on the home screen by selecting New Business on the top right corner of the page
   • You can also import an existing business by selecting Transfer Business
2. On the home screen, find your business and select Create form
3. Select an existing payee or create a new payee for whom you intend to generate the form by selecting Create Payee. Input all the necessary details into the provided fields & click Add Payee
4. Select the type of form you'd like to generate for the selected payee and fill out the necessary details on all the remaining sections on the page
5. Select Done at the bottom of the page, then select the option labeled E-File Forms at the top of the next page
6. This action takes you to the E-File Page which lists all the forms that are Ready To E-File
7. On the E-File Page, you have the option to select specific forms you want to e-file
8. If you prefer to e-file all forms at once, select E-File All Forms

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Can I start and come back later?

Yes. We think you'll find Quick Employer Forms so easy that you'll finish all your W-2s and 1099s in one sitting. But if you want to come back later, you can quit and relog in to the website using the same user ID and password at another time.

We save all the forms you create too, so next year you'll be able to transfer your information and it'll be even faster.

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Can I delete W-2s and 1099s I've already created?

Yes, you can delete forms that haven't been e-filed.

On the Forms page for the relevant business, locate and select the Delete icon for the corresponding form.

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How can I print my forms?

1. On the home page, select the business for which you need the forms
2. On the Forms page for the relevant business, locate and click on Print for the corresponding form
3. A pop up PDF of the form will appear
   • If the pop up doesn't appear, you may have a pop up blocker on your web browser. Make sure this is temporarily disabled and try again.
4. Select the Print button
5. Choose your printer, confirm your print settings and select Print

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Can I e-file my forms?

Yes, W-2s and 1099s can be e-filed.

1. On the Forms page for the relevant business, locate and select E-file Forms at the top of the page
2. This action will take you to the E-File Page which lists all the forms that are Ready To E-File
3. On the E-File Page, you have the option to select specific forms you wish to e-file
4. If you prefer to e-file all forms at once, click on E-File All Forms
5. Electronic filing typically opens in January.

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Do I need special pre-printed, red-ink forms?

No. You don't need the special pre-printed, red-ink forms because we e-file for you.

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Can I amend a 1099 or W-2 that I've already filed with the government?

Quick Employer Forms Accountant does not support filing of corrected forms.

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Will I be able to access prior-year client data after the online application has expired?

Yes, as long as you have purchased a current-year Intuit Quick Employer Forms Accountant license in order to access the online application, and your current-year and prior-year purchases exist in the same account, you will be able to see prior-year client data.

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Will other users in my firm be able to see the forms I have created in Intuit Quick Employer Forms Accountant?

No, all forms created are linked to the My Account login that they were created under. If you want multiple users in the firm to be able to view all forms created you will need to have a single user login that they all use when accessing Intuit Quick Employer Forms Accountant.

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Where is my totaled W-3 or 1096 form?

Because Forms W-2 and 1099-MISC are e-filed, the respective Forms W-3 and 1096 are not required by the Social Security Administration (SSA) or IRS. However, if you need these forms for your state requirements or accountant, you can access these forms in the forms page within a business.

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I have electronically filed. Now do I have to mail or submit anything to my state?

After e-filing, be sure to check your state's website for W-2 or 1099 reporting requirements. Each state's requirements vary, and most don't require the forms be submitted. You can use your desired search engine to find for your state web address to find details.

You don't need to mail anything to the IRS or SSA after e-filing with Intuit Quick Employer Forms Accountant.

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I e-filed my form(s). How will I know it was accepted with the IRS or SSA?

After e-filing your W-2 or 1099 form, please monitor your form status in the Forms tab of the corresponding business. The form status will change from E-File Processing to either E-File Accepted or E-File Rejected, once the Government agency processes the form. The status change may take up to 2 to 4 weeks. You will also receive a notification by e-mail when the status changes.

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If a e-file is rejected, how can I fix it?

If a filing is rejected, the ability to Edit the form will be available again. This typically takes a few days after the rejection occurs. After editing the form and correcting the cause of the rejection, you can e-file the return when viewing the list of forms for that business.

Note: The Bulk E-File section is used for forms that are in the Ready To E-File status. It will not show Rejected forms.

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How can I edit my forms?

You can only edit forms that haven't been e-filed. On the Forms page for the relevant business, locate and click on Edit for the corresponding form. Then make changes on any field on the form that needs to be corrected.

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How can I save my forms?

We save everything for you after you complete each screen. Once you select Done or Continue at the bottom of the screen, your information is saved automatically. We'll save your forms for you too, so just log in next year with the same User ID and Password, and your forms will be there waiting for you.

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How is my information protected?

Your data's security is our number one priority. Intuit Quick Employer Forms Accountant is a product of Intuit, the makers of QuickBooks, Lacerteand ProSeries, so we leverage the same type of security infrastructure and safeguards that protect the sensitive data of our millions of users. It is the same kind of security used by online banks—128-bit or greater SSL encryption, secured and firewalled facilities, third-party reviews, and verification by RSA, TRUSTe, and VeriSign.

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