Computer processes that can delete files
Files can be deleted either manually, by automatic backup or antivirus processes, or malware.
- Files deleted manually through Windows Explorer go to the trash folder.
- Files deleted through other processes, such as virus scans, rarely appear in the trash folder.
Automatic server backups can put data at risk
- Individual files within a company file aren't compressed into a single backup file unless EasyACCT's backup utility is used.
- Accessing data remotely and leaving the company file open and/or the program open for long periods can cause data loss when server maintenance or scanning is performed.
Antivirus software can mistakenly delete files
- EasyACCT has an automatic saving feature, which can appear to be potential virus activity to some antivirus programs.
- If the antivirus settings are very restrictive, the software may be deleting all suspicious files.
Hazards of leaving company files open:
- Always close the company file after working in it by going back to the Company Selection screen where you see all the companies.
- EasyACCT doesn't automatically close a company file. It must be closed by going back to the homepage or company selection screen.
- If a company file is left in open status for a long time, there can be file loss, especially if the data is on a server.
- Server processes—such as file copying and backup procedures or virus scans—are automatically set to perform at certain times and don't check to see if any EasyACCT company is open.
- Servers have RAM limitations just like workstations. If a server process requires RAM to do a job, an open file may be bumped out to make room for the process.
- Power surges and outages are common, and can erase open files without a trace.