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How to MICR encode checks

SOLVEDby IntuitUpdated November 21, 2023

EasyACCT includes a feature to MICR encode checks on blank check stock. MICR encoding saves time and money.

Note: Checks print in a check-stub-stub order. This cannot be changed.

  1. Go to Bank Reconciliation and select Bank Accounts, select the Bank ID and switch to the Check Printing tab.
  2. In the Check Formatting Options, choose Laser MICR Encoded Checks. 
  3. In the lower left corner, select Laser MICR Codes.
  4. In the lower righthand corner, enter the bank routing number.
  5. Enter the non-MICR American Bank Association (ABA) bank number. This number can be obtained from an existing check or by contacting the financial institution. It typically contains both a dash and a forward slash mark and is found at the top center of the check in a small font.
  6. Enter the bank account number. Enter the bank account number with all necessary On-Us codes. Additionally, any required spaces and "Dash" codes should also be entered. The On-Us symbol is represented with a capital letter O. The dash symbol is represented with a capital D.
  7. In the lower left corner select Company Information. In the lower right, enter the Company Information to print on checks.
  8. To print a logo on company checks, select Company Logo and upload the file. Supported file types include .bmp, .jpg, .gif, .ico, .wmf. Note that the space reserved for a logo is limited. A square image is recommended.
  9. To change the font type and size that prints in the body of the check and on the check stub, select Check Data from the menu in the lower lefthand corner. On the right, make the font size and type selections.
  10. It is recommended that a sample check is printed to ensure the information prints correctly before a live check is issued. To print a sample check, choose Print Check.

Troubleshooting MICR codes printing incorrectly or not at all:

You may see that the account numbers are printing a C and/or A instead of the On-US symbols.

  1. Go to Bank Reconcilation, Bank Accounts.
  2. On the Main tab verify the Bank Account Number & Bank Routing Number are entered.
  3. Switch to the Check Printing Tab
  4. Verify the Laser MICR Encoded Checks bullet is selected
  5. Choose Laser MICR Codes from the menu on the left side.
  6. Make sure MICR Bank Account Number contains an O for the On-Us symbol to print.
  7. Go to Batch Payroll > Update Company Files> Company Information
  8. Verify the correct Default Bank ID for Payroll Checks is selected.

 If the problem persists, the MICR font may be damaged or corrupted.  To reinstall the damaged font:

  1. Close EasyACCT.
  2. Right click on Start > select Open Windows Explorer.
  3. Go to C:\EASYW\Fonts.
  4. Locate the AdvMICR font.
  5. Right click and select Install.
  6. If a message comes up that it is already installed, do you want to overwrite, answer Yes.
  7. Open EasyACCT, Bank Reconcilation, Bank Accounts, Check Printing Tab and print a test check.

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