Tax Law and News 3 easy steps for your clients to collect W-9s Read the Article Open Share Drawer Share this:Click to share on Twitter (Opens in new window)Click to share on Facebook (Opens in new window)Click to share on LinkedIn (Opens in new window) Written by Blase Iuliano Modified Nov 14, 2023 1 min read Getting W-9 information—tax ID, address, and the 1099 vendor’s information—can be a time consuming task come 1099 season, and with the new IRS combined 1099 and W2 filing limit changes, it could be even more work for your clients if they are not e-filing. Here’s how QuickBooks Online users can streamline this process: Step 1: Identify whose W-9 information is missing Go to expenses > contractors or Payroll > contractors. Look next to the contractors name: Green checkbox: W-9 information is saved in QuickBooks Online. Gray clock: The contractor was invited but did not fill out their information. Orange checkbox: The contractor was not invited to fill out their information. Someone missing from this list? Go to the Vendors list and check in the “1099 tracking” column to see if they have a check box. If they don’t have one, click on edit to check the “track for 1099” checkbox.” That way, they will show in the contractor list. Step 2: Send W-9 invitations or reminders For all contractors without a green check mark, you can click on “finish setup and pay” to send them a reminder in just one click, or add their email address to send them an invite. Step 3: Ready! You are ready to file 1099s when the status is “W-9 ready.” Note: If you manually added the W-9 information (tax information, address, name), the checkmark will also show “green” status. This shows that you have enough information to prepare a 1099 if needed. To download the W-9 form, click on the contractor profile, and then go to documents. Editor’s note: This article was originally published on Firm of the Future. Previous Post Employees: Review tax withholding by Dec. 31 Next Post Key changes and insights on Form 1099-K Written by Blase Iuliano Blase is a QuickBooks Payroll Compliance leader with more than 10 years' experience working for QuickBooks payroll, and many more years of experience building and managing trusted web-based solutions. He loves engaging with customers and helping them by instilling confidence in QuickBooks products, while also making sure any critical issues are resolved. Besides solving tough problems, he loves being out in nature, especially if it involves rock climbing. More from Blase Iuliano Comments are closed. Browse Related Articles Tax Law and News Consultant Spotlight: John Trammell Practice Management Why you should care about green cloud computing Practice Management Consultant spotlight: Steven G. Advisory Services Understanding your client’s relationship with mon… Practice Management Consultant spotlight: Jonathan Lovitt Practice Management ProConnect™ Tax spotlight: Megan Leesley, CPA Tax Law and News Boo! Extension season horror stories Tax Law and News Tax relief for victims of Hurricane Milton Practice Management Tax Season Readiness virtual conference—Nov. 13-14 Practice Management Lacerte® Tax spotlight: Tania Santos, EA