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How to create a DE-9 and DE9C for the CA unemployment agency in EasyACCT
by Intuit• Updated 1 year ago
This article will explain how to create the electronic file for transmitting a DE 9 and DE 9C to the California State Unemployment Agency:
Follow these steps:
- Go to Write-Up or Batch Payroll.
- Select Print Reports > Tax Reports > Special SUTA Reports > CA.
- Select Print or use Alt-P > Begin Printing from Printing Options.
- Complete the fields, as applicable, for the California Forms DE 9 and DE 9C. Look for:
- DI wage limit
- DI rate
- ETT rate
- Quarter and year
- If payroll was processed in the quarter, it should fill in the amounts automatically on lines C-J.
- If no amounts show, reprint payroll journal entries for each month in the quarter.
- Review the Codes box to verify SDI and C1 in the first column.
- Review the Employees box under the Codes box and verify each Wage Plan Code for every employee.
- EasyACCT doesn't automatically add Wage Plan codes; it must be done manually.
- CA will reject employees without the mandatory Wage Plan codes, subject to a $20 fine per employee without the code.
- Select Create EF or use Alt+E.
- Go to the DE 9 CA SUTA Electronic Filing Option screen.
- Separate electronic files are created for the DE 9 and DE 9C.
- You should select DE 9 first, then create a DE 9C.
- Form DE 9 creates a file named CAEF9ZZYYXXX.zip.
- ZZ is Quarter, YY is Year and XXX is Company ID.
- Form DE 9C (continuation page) creates a file named CAEF9CZZYYXXX.zip.
- ZZ is Quarter, YY is Year and XXX is Company ID.
- The State of California requires a filename extension of .zip. The zipped file contains .xml files.
- ZZ is Quarter, YY is Year and XXX is Company ID.
- Form DE 9 creates a file named CAEF9ZZYYXXX.zip.
- Select Continue or use Alt+C.
- In Electronic File Creation, note the destination location and filename.
- An EF folder will be created as a sub folder of your company data path.
- For example: If your data is in C:\EASYW\DATA, then you'll now have C:\EASYW\DATA\EF for the CA-DE9 and DE9C Efiles.
- Use the default or browse to a new location to save the file.
- An EF folder will be created as a sub folder of your company data path.
- Select OK or use Alt+O to create the file.
After creating the file, you can proceed to California State Employment Development Department website to upload and transmit the file.
Additional references:
- CA EDD Electronic Filing Guide
- CA EDD California Employer's Guide
- Wage Plan Codes (refer to pages 17-18)
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