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Signature requirements when e-filing state individual tax returns

by Intuit• Updated 5 months ago

This article will help you identify which signature forms are require for individual tax returns and if you can use eSignature to collect the signature remotely. This information is subject to change based on the state agency, refer to the state instructions for more details.

States with separate e-file signature forms:

The following states have a separate e-file signature form. When the state is added to the return the signature forms will automatically be added to the eSignature request. This table will show you if you can use eSignature on that form and how long to retain the signed copies:

StateForm eSignature availabilityRetention period
AlabamaAL8453Available3 years
ArizonaAZ8879Available4 years
ArkansasAR8453Available3 years
CaliforniaFTB8879Available4 years
ColoardoDR8453Available4 years
DelawareDE8453 for
TY20 and prior		Available3 years
District of ColumbiaD-40EAvailable starting in tax year 20233 years
GeorgiaGA8453Available3 years
IllinoisIL8453Available3 years
IndianaIT8879Available3 years
IowaIA8453Available3 years
Kentucky8879KAvailable3 years
LouisianaLA8453Available3 years
MarylandEL101Available3 years
MassachusettesM8453Available3 years
MichiganMI8453Available6 years
Mississippi80-115Available3 years
New MexicoPIT8453Available3 years
New JerseyNJ-8879Available starting in tax year 20233 years
New York -
Return		TR-579-ITAvailable3 years
New York -
Extension		TR-579.1Available3 years
New York -
204-LL		TR-579-PTAvailable3 years
New York City UBT -
Return		579Available3 years
New York City UBT -
Extension		579EXTAvailable3 years
Oklahoma511-EFAvailable3 years
OregonOregon EFAvailable3 years
PennsylvaniaPA8453
PA8879		Available3 years
South CarolinaSC8453Available3 years
VermontVT8879Available3 years
VirginiaVA8453
VA8879		Available3 years
West VirginiaWV8453Available3 years

States without separate e-file signature forms:

The following states either use the Federal 8879, or do not require a separate e-file authorization form for the state tax return:

StateSignature usage
AlaskaNo state income tax return
ConnecticutState accepts federal 8879
DelawareStarting in tax year 2021:
No state signature form
District of ColumbiaNo state signature form until
tax year 2023.
FloridaNo state income tax return
HawaiiNo state signature form
IdahoState accepts federal 8879
KansasNo state signature form
MaineState accepts federal 8879
MinnesotaState accepts federal 8879
MissouriState accepts federal 8879
MontanaNo state signature form
NebraskaNo state signature form
New HampshireNo state income tax return
New JerseyNo state signature form until
tax year 2023.
NevadaNo state income tax return
North CarolinaState accepts federal 8879
North DakotaState accepts federal 8879
OhioNo state signature form
Rhode IslandState accepts federal 8879
South DakotaNo state income tax return
TenneseeNo state signature form
TexasNo state signature form
UtahNo state signature form
WashingtonNo state income tax return
WisconsinState accepts federal 8879
WyomingNo state income tax return

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