How to set up vendors in EasyACCT

This article will assist you with setting up vendors for 1099 processing in EasyACCT.

Vendors can be set up in either the Write-Up or Accounts Payable module. Use the Write-Up module to process after-the-fact vendor transactions, or use Accounts Payable for live processing.

Follow these steps to set up vendors in the program:

1. Select Write-up Processing or Accounts Payable.
2. Select Update Company Files and Vendor Information.
3. Enter a unique ID number.
4. Complete any applicable fields on the Main tab.
5. If the vendor's transactions always post to the same expense account, enter the account in the Std G/L Account field.
   • This will be displayed automatically when a transaction for the vendor is entered in Write-Up Processing.
6. . If the vendor amount is always the same on each invoice, enter a Standard Amount.
   • This will be displayed automatically when a transaction for the vendor is entered in Write-Up Processing.
7. Select a Terms Code to use for payment terms and invoice aging. You can set this up by doing the following:
   1. Go to Accounts Payable > Update Company Files > Company Information.
   2. Select the Terms Setup tab.
   3. Select a Terms Code.
8. Complete the IRS Code and Box fields to create a 1099 for the vendor using the Information Return System.
   • Use the dropdown menu to view the list of available codes and boxes.
   • If you don't want to generate a 1099, you may leave these fields blank.
   • To remove information from these fields, hold down F3 on your keyboard.
9. The Amounts Paid section displays the year-to-date total of the current year. This section is for display only. To access the monthly balances for the current year, switch to the Account Summary tab where current and prior year balances can be viewed.