Common questions about Form 990-PF operating and administrative expenses

Below are solutions to frequently asked questions about entering Form 990-PF operating and administrative expenses in the Exempt Organization module of Lacerte.

Table of contents:

How do I generate Form 990-PF, Part XV in the program?

1. Go to Screen 43.3 Grants & Allocs. (990-EZ/990-PF).
2. Enter the Donee/Recipient information.
3. Select the appropriate Grant Type (Ctrl + T) from the dropdown menu.
4. Enter either the Cash amount given, or complete the Noncash subsection.
5. Locate the Form 990-PF, Part XV subsection.
6. Check the box labeled Approved for future payment, if applicable.
7. Select the applicable Foundation status of recipient from the dropdown menu.
   • This step is required.
8. Hold down Ctrl+E in Purpose of grant or contribution (Ctrl+E) to enter the applicable information.
   • This step is required.
9.  To enter more donees or recipients, click Add from the left navigation panel and repeat steps 2-8 for each item.

What to do if Part XV still isn't generating

• Make sure the amounts are more than $5,000 in assets during the year. If the amounts aren't more than 5,000, Part XV won't generate.
• Make sure you entered an amount on Screen 36, Operating & Administrative Exp. (990-PF) under Cont, gifts, grants paid (see Screen 43) [O].
• Make sure you marked the Grant type (Ctrl-T) with corresponding entries in the Cash amount given or Noncash fields.

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How do I allocate a portion of officer compensation to special event expenses?

1. Go to Screen 36 Operating & Admin. (990-PF).
2. Scroll down to the Expenses section.
3. Enter the amount of officer compensation you want to allocate in Other expenses (Ctrl+E).
   • This amount will flow to Form 990-PF, Part I, line 23 and will be included in the calculation of Form 990-PF, Part XVI-A, line 9 (Net income or (loss) from special events).

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Form 990-PF Page 2 Part II Column C - Fair Market Value Entries

Form 990-PF, Page 2, Part II, Column C doesn't populate the fair market value even though entries are in their respective input fields in Screen 50.2.

There is a threshold of $5,000 for total assets. Lacerte suppresses the amounts when below that threshold. To force the amounts to populate in Column C:

1. Go to Screen 8.1, Activities Statements (990-PF).
2. Check the box Had at least $5,000 in assets at any time during year [O](7).

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