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How to create prenotes for direct deposit in EasyACCT

SOLVED•by Intuit•Updated November 22, 2023

This article explains how to create or recreate prenotes for direct deposit.

  • A prenote is a zero-dollar test transaction sent through the ACH network to test whether it'll work properly before live transactions are processed.
    • The prenote process automatically enters the date of the prenote in the Employee Direct Deposit setup screen.
    • A direct deposit (advice) won't trigger until 13 business days after the prenote date.
      • If a payroll is generated within that 13-day period, a physical check will be produced instead of an advice.
  1. Select EasyACCT Utilities, Electronic Funds Transfer, then Process Transactions.
  2. Select Payroll Direct Deposits in the Type of EFT Transaction dropdown menu.
  3. Select the Company Bank ID for processing.
  4. Enter the Effective Date of Transactions or the date when funds are deposited into employees' accounts.
  5. Don't check the box to Import Payroll Direct Deposits.
  6. Enter a description for the transaction (for example, PRENOTE). This description typically appears on the account statement.
  7. Check the Automatically Create Prenotes box.
  8. Click Continue to access the Payroll Direct Deposit Entry screen.
  9. Select Create ACH File.
  10. In the pop-up window, enter a destination path for the file.
    • The system defaults to the A: drive but you can choose another destination.
  11. Click OK and then Yes to create the ACH file.
  12. After creating the ACH file, an option appears to print a Transaction Listing and ACH File Format Listing.
  13. Indicate the number of copies and click Print or select Cancel.
  1. In the Employee Information Update screen for the employee, click on the Direct Deposit button.
  2. In the pop-up box, make the necessary changes to the employee's bank information and then delete the dates in the Prenote and First Deposit fields.
  3. Click on Close in the pop-up box, then exit the employee screen.
  4. Follow the steps listed previously to create the prenote.

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