{"id":28084,"date":"2023-03-10T08:00:00","date_gmt":"2023-03-10T14:00:00","guid":{"rendered":"https:\/\/taxprocenter.proconnect.intuit.com\/?p=28084"},"modified":"2023-03-06T13:24:56","modified_gmt":"2023-03-06T19:24:56","slug":"modernized-e-file-are-you-in-compliance","status":"publish","type":"post","link":"https:\/\/accountants.intuit.com\/taxprocenter\/tax-law-and-news\/modernized-e-file-are-you-in-compliance\/","title":{"rendered":"Modernized e-file: Are you in compliance?"},"content":{"rendered":"\n<p>Since 1990, the IRS has safely and securely transmitted more than 1 billion tax returns, and more than 90 percent of all individual federal returns are now e-filed. When you start your own tax practice, the first step after obtaining organizational documents is to become an authorized e-file provider. Here are the requirements to create an account:<\/p>\n\n\n\n<p><strong>Step 1: Create an IRS E-services Account by providing the following information to the IRS:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email address.<\/li>\n\n\n\n<li>Your Social Security number or <a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/tax-law-and-news\/what-your-clients-need-to-know-about-individual-taxpayer-identification-numbers\/\" data-type=\"post\" data-id=\"14615\" target=\"_blank\" rel=\"noreferrer noopener\">Individual Tax Identification Number<\/a>.<\/li>\n\n\n\n<li>Your filing status and address from your last-filed tax return.<\/li>\n\n\n\n<li>One financial account number linked to your name:\u00a0\n<ul class=\"wp-block-list\">\n<li>Credit card last eight digits\u2014no American Express, debit, or corporate cards.<\/li>\n\n\n\n<li>Student loan\u2014Enter the student loan account number provided on your statement. The account number may contain both numbers and letters. Do not include any symbols.<\/li>\n\n\n\n<li>Home mortgage loan or home equity loan.<\/li>\n\n\n\n<li>Home equity line of credit.<\/li>\n\n\n\n<li>Car loan.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>A readily available mobile device\u2014For instant access, your name must be associated with a U.S.-based mobile phone capable of receiving text messages. If the mobile number cannot be linked to your name, you may opt for a mailed activation code during registration.<\/li>\n<\/ul>\n\n\n\n<p><strong>Step 2: Submit your application to become an authorized IRS e-file provider by providing the following information:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Identification information for your firm.<\/li>\n\n\n\n<li>Information about each principal and responsible official in your organization.<\/li>\n\n\n\n<li>You choose your e-file provider option. If you are a return preparer and want to e-file for clients, select Electronic Return Originator (ERO).<\/li>\n\n\n\n<li>If the principal or responsible official is certified or licensed-such as an attorney, CPA, or enrolled agent, they must enter current professional status information.<\/li>\n\n\n\n<li>All other individuals need to provide fingerprints to the IRS.<\/li>\n<\/ul>\n\n\n\n<p><strong>Step 3: Pass a suitability check in which the IRS will look into each principal or responsible official.<\/strong> This step may include a credit check, tax compliance check, criminal background check, and a check for prior noncompliance with the IRS e-file requirements. Once approved, you will obtain an acceptance letter from the IRS with your Electronic Filing Identification Number.<\/p>\n\n\n\n<p>Once you become an authorized e-file provider, you can electronically file tax returns through the tax software of your choice. The tax firm is the ERO, which is the authorized e-file provider originating the electronic submission of a return to the IRS. But the requirements for keeping in compliance as an ERO are often overlooked.\u00a0<\/p>\n\n\n\n<p>The main requirements of an ERO are: 1) timely originating the electronic submission or returns, 2) submitting any required supporting paper documents to the IRS; 3) providing copies of tax returns to the taxpayer; and 4) retaining records and making records available to the IRS if requested.<\/p>\n\n\n\n<p>The ERO must keep <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f8878.pdf\" target=\"_blank\" rel=\"noreferrer noopener\" target=\"_blank\">Form 8878<\/a>, <em>IRS e-file Signature Authorization for Form 4868 or Form 2350<\/em>, \u00a0and <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f8879.pdf\" target=\"_blank\" rel=\"noreferrer noopener\" target=\"_blank\">Form 8879<\/a>, <em>IRS e-file Signature Authorization<\/em>, for three years from the return due date or the IRS received date, whichever is later. EROs should not send Form 8879 to the IRS unless the IRS requests it.<\/p>\n\n\n\n<p class=\"has-large-font-size\"><strong>Guidance for obtaining electronic signatures for Form 8879<\/strong><\/p>\n\n\n\n<p>To sign Form 8879 electronically, the ERO must meet certain requirements for verifying the taxpayer&#8217;s identity. Electronic signatures appear in many forms. Some examples of approved electronic signature methods are as follows:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A handwritten signature input onto an electronic signature pad.<\/li>\n\n\n\n<li>A handwritten signature, mark, or command input on a display screen by a stylus device.<\/li>\n\n\n\n<li>A digitized image of a handwritten signature that is attached to an electronic record.<\/li>\n\n\n\n<li>A typed name\u2014typed at the end of an electronic record or typed into a signature block on a website form by a signer.<\/li>\n\n\n\n<li>A shared secret used by a person to sign the electronic record.<\/li>\n\n\n\n<li>A digital signature.<\/li>\n\n\n\n<li>A mark captured as a scalable graphic.<\/li>\n<\/ul>\n\n\n\n<p>However, in order for the above approved methods to be considered approved by the IRS, the software must also record the following data:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Digital image of the signed form.<\/li>\n\n\n\n<li>Date and time of the signature.<\/li>\n\n\n\n<li>Taxpayer&#8217;s computer IP address\u2014remote transaction only.<\/li>\n\n\n\n<li>Taxpayer&#8217;s login identification\/username\u2014remote transaction only.<\/li>\n\n\n\n<li>Identity verification: Taxpayer&#8217;s knowledge-based authentication passed results, and for in-person transactions, confirmation that government photo identification has been verified.<\/li>\n\n\n\n<li>Method used to sign the record, system log, or other audit trail that reflects the completion of the electronic signature process by the signer.<\/li>\n<\/ul>\n\n\n\n<p>Note: The ERO must provide this information upon request.&nbsp;<\/p>\n\n\n\n<p>In most cases, the main method of approval that exists within modern technology is the &#8220;Identity Verification&#8221; offered through Knowledge Based Authentication (KBA). To satisfy the KBA requirement, the verification requirements must be in accordance with National Institute of Standards and Technology, <a href=\"https:\/\/www.nist.gov\/special-publication-800-63\" target=\"_blank\">special Publication 800-63<\/a>, Electronic Authentication Guideline, Level 2 assurance level and knowledge-based authentication or higher assurance level.<\/p>\n\n\n\n<p class=\"has-large-font-size\"><strong>Best practices for electronically obtaining Form 8879s<\/strong><\/p>\n\n\n\n<p>Practitioners both small and large should have policies and procedures in place to ensure they are complying with the ongoing requirements of being an ERO. <a href=\"https:\/\/www.irs.gov\/pub\/irs-access\/p1345_accessible.pdf\" target=\"_blank\" rel=\"noreferrer noopener\" target=\"_blank\">Publication 1345<\/a>, <em>Handbook for Authorized IRS e-file Providers of Individual Income Tax Returns<\/em>, is updated every year and is a great resource for knowing the rules of being an ERO.<\/p>\n\n\n\n<p>For tax practitioners, there are many vendors that allow for 8879 e-signatures that comply with the IRS standards. However, the best-in-class software that is recommended is lntuit&#8217;s <a href=\"https:\/\/proconnect.intuit.com\/esignature\/\"rel=\"noreferrer noopener\"  target=\"_blank\">eSignature<\/a>, which simplifies the complicated processes of compliance. Not only does it collect electronic signatures for 8879 purposes, but it also can streamline your engagement letter processes and other signature-related documents.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Tax professionals should make sure they comply with IRS requirements for e-filing. Find out more in this informative article.<\/p>\n","protected":false},"author":104275893,"featured_media":28088,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"rkv_browse_by_id":0,"rkv_cta_id":0,"rkv_optimize_for_pagespeed":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"useModifiedDate":false,"customPublishDate":"","_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false},"categories":[509474089],"tags":[7649],"intuit_collection":[],"intuit_series":[],"coauthors":[509474241],"class_list":["post-28084","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tax-law-and-news","tag-irs"],"header_image":"","yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Modernized e-file: Are you in compliance? - Tax Pro Center | Intuit<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/accountants.intuit.com\/taxprocenter\/tax-law-and-news\/modernized-e-file-are-you-in-compliance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Modernized e-file: Are you in compliance? - Tax Pro Center | Intuit\" \/>\n<meta property=\"og:description\" content=\"Tax professionals should make sure they comply with IRS requirements for e-filing. 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