{"id":26146,"date":"2022-08-26T08:00:23","date_gmt":"2022-08-26T13:00:23","guid":{"rendered":"https:\/\/taxprocenter.proconnect.intuit.com\/?p=26146"},"modified":"2022-11-16T14:11:50","modified_gmt":"2022-11-16T20:11:50","slug":"what-your-clients-needs-to-know-about-know-about-business-related-travel-deductions","status":"publish","type":"post","link":"https:\/\/accountants.intuit.com\/taxprocenter\/tax-law-and-news\/what-your-clients-needs-to-know-about-know-about-business-related-travel-deductions\/","title":{"rendered":"What your clients need to know about business-related travel deductions"},"content":{"rendered":"<p>Business travel can be costly. Hotel bills, airfare or train tickets, cab fare, public transportation\u2014it can all add up fast. The good news for your clients is that business travelers may be able offset some of those cost by claiming business travel deductions when they file their taxes.<\/p>\n<p>Here are some details about these valuable deductions that all business travels should know.<\/p>\n<p>Business travel deductions are available when employees must travel away from their <a href=\"https:\/\/www.irs.gov\/publications\/p463#en_US_2021_publink100033754\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">tax home<\/a>&nbsp;or <a href=\"https:\/\/www.irs.gov\/publications\/p463#en_US_2021_publink100033755\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">main place of work<\/a>&nbsp;for business reasons. The travel period must be substantially longer than an ordinary day&#8217;s work, and a need for sleep or rest to meet the demands the work while away.<\/p>\n<p><a href=\"https:\/\/www.irs.gov\/publications\/p463#en_US_2021_publink100033749\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">Travel expenses<\/a> must be ordinary and necessary. They can\u2019t be lavish, extravagant, or for personal purposes.<\/p>\n<p>Employers can deduct travel expenses paid or incurred during a <a href=\"https:\/\/www.irs.gov\/publications\/p463#en_US_2021_publink100033765\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">temporary work assignment<\/a>&nbsp;if the assignment length does not exceed one year.<\/p>\n<p>Travel expenses for <a href=\"https:\/\/www.irs.gov\/publications\/p463#en_US_2021_publink100033845\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">conventions<\/a> are deductible if attendance benefits the business; there are special rules for conventions held<a href=\"https:\/\/www.irs.gov\/publications\/p463#en_US_2021_publink100033846\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\"> outside North America<\/a>.<\/p>\n<p>Deductible travel expenses while away from home include the costs of:<\/p>\n<ul>\n<li>Travel by airplane, train, bus or car between your home and your business destination.<\/li>\n<li>Fares for taxis or other types of transportation between an airport or train station to a hotel, or from a hotel to a work location.<\/li>\n<li>Shipping of baggage and sample or display material between regular and temporary work locations.<\/li>\n<li>Using a personally owned car for business which can include an <a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/tax-law-and-news\/irs-annual-inflation-adjustments-for-tax-years-2021-and-2022\/\"title=\"\"  target=\"_blank\" rel=\"false noopener\">increase in mileage rates<\/a>.<\/li>\n<li>Lodging and <a href=\"https:\/\/www.irs.gov\/newsroom\/heres-what-businesses-need-to-know-about-the-enhanced-business-meal-deduction\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">non-entertainment-related meals<\/a>.<\/li>\n<li>Dry cleaning and laundry.<\/li>\n<li>Business calls and communication.<\/li>\n<li>Tips paid for services related to any of these expenses.<\/li>\n<li>Other similar ordinary and necessary expenses related to the business travel.<\/li>\n<\/ul>\n<p>Self-employed or farmers with travel deductions:<\/p>\n<ul>\n<li>Those who are self-employed can deduct travel expenses on <a href=\"https:\/\/www.irs.gov\/forms-pubs\/about-schedule-c-form-1040\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">Schedule C, Form 1040, <em>Profit or Loss From Business, Sole Proprietorship<\/em><\/a>.<\/li>\n<li>Farmers can use <a href=\"https:\/\/www.irs.gov\/forms-pubs\/about-schedule-f-form-1040\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">Schedule F, Form 1040, <em>Profit or Loss From Farming<\/em><\/a>.<\/li>\n<\/ul>\n<p>Travel deductions for the National Guard or military reserves:&nbsp;Service members can claim a deduction for unreimbursed travel expenses paid during the <a href=\"https:\/\/www.irs.gov\/publications\/p463#en_US_2021_publink100034181\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">performance of their duty<\/a>.<\/p>\n<p>Recordkeeping: <a href=\"https:\/\/www.irs.gov\/taxtopics\/tc305\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">Well-organized records<\/a> make it easier to prepare a tax return. Keep records, such as receipts, canceled checks, and other documents that support a deduction.<\/p>\n<p>More information:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.irs.gov\/forms-pubs\/about-publication-463\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">Publication 463, Travel, Gift, and Car Expenses<\/a><\/li>\n<li><a href=\"https:\/\/www.irs.gov\/newsroom\/irs-updates-per-diem-guidance-for-business-travelers-and-their-employers\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">IRS updates per diem guidance for business travelers and their employers<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Understand IRS guidelines on business-related travel expenses, and share these guidelines with your clients.<\/p>\n","protected":false},"author":104275893,"featured_media":26977,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"rkv_browse_by_id":0,"rkv_cta_id":0,"rkv_optimize_for_pagespeed":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"useModifiedDate":false,"customPublishDate":"","_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false},"categories":[509474089],"tags":[7649],"intuit_collection":[],"intuit_series":[],"coauthors":[509474241],"class_list":["post-26146","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tax-law-and-news","tag-irs"],"header_image":"","yoast_head":"<!-- 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