{"id":25929,"date":"2025-08-05T15:36:42","date_gmt":"2025-08-05T20:36:42","guid":{"rendered":"https:\/\/taxprocenter.proconnect.intuit.com\/?p=25929"},"modified":"2025-08-06T10:43:20","modified_gmt":"2025-08-06T15:43:20","slug":"our-best-data-security-tips","status":"publish","type":"post","link":"https:\/\/accountants.intuit.com\/taxprocenter\/practice-management\/our-best-data-security-tips\/","title":{"rendered":"Our 5 best data security tips"},"content":{"rendered":"\n<p>We\u2019ve said it before, and again and again and again: <a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/tag\/fraud-and-security\/\">Hackers<\/a> do not fight fair. They don\u2019t care that tax season is in full swing\u2014and they don\u2019t care that you are a two-person shop or sole proprietor. Actually, those are the qualities they look for in a cyberattack victim.<\/p>\n\n\n\n<p>Malicious hackers more often go after employees who are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Busy and distracted.<\/li>\n\n\n\n<li>Working for a small- to medium-sized business.<\/li>\n<\/ul>\n\n\n\n<p>Why? Because those two qualities mean that their victim is less likely to pay close attention to what they\u2019re clicking on, browsing, or responding to. And a smaller-sized business or tax firm is less likely to have the security defenses in place to catch a ransomware attack before it has the chance to wreak havoc.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright is-resized\"><a href=\"https:\/\/proconnect.intuit.com\/desktop-hosting\/\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"380\" src=\"https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Hosting-700x380-1.png\" alt=\"Hosting 700x380\" class=\"wp-image-25940\" style=\"width:367px;height:auto\" srcset=\"https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Hosting-700x380-1.png 700w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Hosting-700x380-1.png?resize=150,81 150w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Hosting-700x380-1.png?resize=300,163 300w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/a><\/figure>\n<\/div>\n\n\n<p>Don\u2019t let cyber attackers get away with this any longer. It\u2019s your actions every single day that defend or allow a cyber breach to occur.<\/p>\n\n\n\n<p>Here are 5 ways you, an employee at any size firm, can reduce cyberattack risk, protect your data, your clients&#8217; data, and protect yourself.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-x-large-font-size\"><b>1. Learn how to reduce your cyberattack risk<\/b><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Visit trusted websites, such as the <a href=\"https:\/\/www.nist.gov\/\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">National Institute of Standards and Technology<\/a>, for free- or low-cost <a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/tax-law-and-news\/irs-warns-tax-pros-about-cyber-threats\/\">cybersecurity resources<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>With a little education, we believe most of these breaches would have been unsuccessful. Make sure you\u2019re taking the required security awareness training your IT department sends out, and pay attention to it, or if you are in a smaller firm without a dedicated IT team, find <a href=\"https:\/\/accountants.intuit.com\/training\/\">training on your own<\/a>.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2025\/08\/Small-Business-Smart-Cybersecurity.pdf\"><img loading=\"lazy\" decoding=\"async\" height=\"1024\" width=\"622\" src=\"https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png?w=622\" alt=\"\" class=\"wp-image-62490\" srcset=\"https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png 862w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png?resize=91,150 91w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png?resize=182,300 182w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png?resize=768,1265 768w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png?resize=622,1024 622w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png?resize=740,1219 740w, https:\/\/taxprocenter.proconnect.intuit.com\/wp-content\/uploads\/2022\/06\/Small-Business-Smart-Cybersecurity-Image.png?resize=720,1186 720w\" sizes=\"auto, (max-width: 622px) 100vw, 622px\" \/><\/a><figcaption class=\"wp-element-caption\">Click on the image to save as a PDF and share with your clients<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading has-x-large-font-size\"><b>2. Change your password frequently<\/b><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/client-relationships\/help-your-clients-create-stronger-passwords\/\">Passwords<\/a> should be complicated and changed often.<\/li>\n\n\n\n<li>Never share your passwords.<\/li>\n\n\n\n<li>Use a unique password for every account.<\/li>\n\n\n\n<li>Use password managers, such as LastPass, Keeper, or Dashlane.<\/li>\n<\/ul>\n\n\n\n<p><b>If you have a difficult time remembering passwords, try using a password management system. This\u00a0<\/b><a href=\"https:\/\/www.pcmag.com\/picks\/the-best-password-managers\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\"><b>article by PCmag.com<\/b><\/a><b>\u00a0lists the top 11 password managers to use.<\/b><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-x-large-font-size\"><b>3. Don\u2019t trust your email<\/b><\/h3>\n\n\n\n<p>Once in a while, a malicious email may slip through even the best security programs. My rule of thumb? I don\u2019t trust any email without taking a closer look.<\/p>\n\n\n\n<p><b>Prevent <a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/tax-law-and-news\/irs-dirty-dozen-phishing-smishing-and-more\/\">phishing schemes<\/a> by looking out for these email red flags:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The email is from a colleague you rarely talk to.<\/li>\n\n\n\n<li>The email is riddled with grammatical and\/or spelling errors.<\/li>\n\n\n\n<li>The sender\u2019s email domain is something other than your company name. Pay extra close attention to this one, as sometimes hackers will snag a domain that\u2019s indistinguishable from the one you\u2019re used to at first glance, For example, @rightnetworks.com vs. @rlghtnetworks.com.<\/li>\n\n\n\n<li>The email is asking you to do something such as buy gift cards for vendors.<\/li>\n\n\n\n<li>The email implies urgency.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading has-x-large-font-size\"><b>4. Enable multi-factor authentication wherever possible<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/taxprocenter.proconnect.intuit.com\/tax-law-and-news\/ftc-safeguard-rule-now-requires-multi-factor-authentication\/\">Multi-factor authentication<\/a> is not difficult to implement. It\u2019s not complicated from an infrastructure setup perspective. And from a user perspective, it adds about three extra seconds to my normal login procedures. In fact, I was able to set it up myself at home.<\/p>\n\n\n\n<p>Tell IT consultants to implement it for an all-around, more secure workstation. Or enlist the help of\u00a0<a href=\"https:\/\/www.rightworks.com\/\" target=\"_blank\" rel=\"noreferrer noopener\" target=\"_blank\">managed service providers<\/a>.<\/p>\n\n\n\n<p>Duo, Cisco\u2019s user-friendly, multi-factor authentication product, is a component in our&nbsp;<a href=\"https:\/\/www.rightnetworks.com\/quickbooks-hosting\/\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">QuickBooks\u00ae Desktop hosting<\/a>&nbsp;and&nbsp;Secure Workstation packages. The simple and effective method ensures that data and information can only be accessed by the user who is supposed to be accessing it.<\/p>\n\n\n\n<p>We believe in Cisco\u2019s product so much that we\u2019ve implemented it for our employees, too.<\/p>\n\n\n\n<p><b>Download our eBook,\u00a0<a href=\"https:\/\/info.rightnetworks.com\/blog-mfa\" target=\"_blank\">Security Benefits Multi-Factor Authentication<\/a><\/b><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-x-large-font-size\"><b>5. Use the cloud\u2019s built-in security<\/b><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reputable cloud hosting providers use&nbsp;<a href=\"https:\/\/www.rightnetworks.com\/blog\/how-advanced-cloud-security-saved-cpa-firms-from-damage-from-unknown-malware\/\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">advanced threat detection to notice unusual system behavior<\/a>.<\/li>\n\n\n\n<li>With <a href=\"https:\/\/accountants.intuit.com\/desktop-hosting\/\">Hosting for Intuit\u00ae Lacerte\u00ae Tax and ProSeries\u00ae Tax<\/a>, if a malicious hacker\u00a0<i>were<\/i>\u00a0able to enter your system and gain access to your data, data would be unreadable to them, as long as the cloud hosting provider uses data encryption technology, as we do.<\/li>\n\n\n\n<li>Further\u2014victims of a ransomware cyber attack wouldn\u2019t need to worry about paying any ransom to get their data back from the thief. Why? Because providers like us back up your data daily in case of accidental loss or deletion.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading has-x-large-font-size\"><b>The most important data security lesson of all \u2026<\/b><\/h2>\n\n\n\n<p>Maintaining data privacy is the responsibility of every employee, regardless of their title.<\/p>\n\n\n\n<p>By following the tips included above (and&nbsp;<a href=\"https:\/\/info.rightnetworks.com\/blog-cloud-necessity\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">leveraging cloud technology<\/a>&nbsp;to make maintaining your business\u2019s data even easier), you are doing your part to keep data secure.<\/p>\n\n\n\n<p><strong>Editor&#8217;s note:<\/strong> This article was originally published by <a href=\"https:\/\/www.rightnetworks.com\/blog\/how-businesses-can-prioritize-data-privacy\/\"title=\"\"  target=\"_blank\" rel=\"false noopener\" target=\"_blank\">Right Networks<\/a>. It was updated with new information on August 5, 2025.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Get security pointers in this informative article from Kiara Williams of Right Networks, and be sure to look at the promo for Hosting for Intuit\u00ae Lacerte\u00ae Tax and ProSeries\u00ae Tax.<\/p>\n","protected":false},"author":144649055,"featured_media":25944,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"rkv_browse_by_id":0,"rkv_cta_id":0,"rkv_optimize_for_pagespeed":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"useModifiedDate":false,"customPublishDate":"","_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false},"categories":[116807],"tags":[646041765],"intuit_collection":[],"intuit_series":[],"coauthors":[646041857],"class_list":["post-25929","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-practice-management","tag-hosting"],"header_image":"","yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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