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Common questions about Form 1040-ES and estimated payment vouchers in ProSeries

SOLVEDby Intuit86Updated March 31, 2023

Below are solutions to frequently asked questions about the Individual Estimated Tax Worksheet and 1040-ES Vouchers, and e-filing estimates in ProSeries.

Table of contents:

How do I set up electronic funds withdrawal of estimated tax?
Follow these steps to set up the electronic funds withdrawal of estimated tax
How else can the client pay estimated tax payments?
How do I prepare estimated tax payment vouchers?
Follow these steps to prepare estimated tax payments for a federal or state return
How do I print a blank 1040-ES tax voucher?
Why is the Taxpayer/Spouse Name, SSN and Mailing Address missing from Form 1040ES?
How do I calculate and keep track of the estimated tax payments being sent for the current tax year?
How do I change the voucher amounts to most of the estimated tax in the first quarter?
Where do I enter federal and state estimated payments made for the current tax year?
Follow these steps to open the Tax Payments Worksheet
Tax Year 2022 Filing Due Dates and Estimated Payments

How do I set up electronic funds withdrawal of estimated tax?

When you file Form 1040 electronically, you may schedule up to 4 installments of estimated tax to be paid by electronic funds withdrawal in ProSeries. Keep in mind that the IRS doesn't allow electronic funds withdrawal of estimated tax payments to be sent with Form 4868.

Use the Estimated Tax Worksheet to calculate your estimated tax for the next tax year and set up the electronic withdrawal of estimated tax payments.

 

Once you file the Form 1040, there's no way to submit estimated payments for electronic funds withdrawal in ProSeries. Similarly, once electronic withdrawal dates are set up and return is e-filed and accepted, there is no way within ProSeries to cancel the electronic withdrawals. The client will need to contact the IRS E-file Payments Services at 1-888-353-4537 to cancel payments.  

Follow these steps to set up the electronic funds withdrawal of estimated tax:

  1. Go to the Federal Information Worksheet.
  2. Scroll down to Part VI - Electronic Filing of Tax Return Information.
  3. Mark the File federal return electronically checkbox.
  4. Scroll down to Part VIII - Direct Deposit and Refund Disbursement Options.
  5. Under the Direct Deposit section, complete the banking information:
    • Account type
    • Routing number
    • Account number
 

Make sure the banking information is correct before submitting the return.  

  1. Scroll down to Part IX - Electronic Funds Withdrawal Options.
  2. Click the QuickZoom to estimated tax worksheet to schedule electronic payment of estimated tax installment (EF only).
  3. On the Electronic Funds Withdrawal of Estimated Tax Smart Worksheet (Electronic Filing Only), check the applicable boxes for the quarterly estimated tax payments that you want to make electronically. 
    • The IRS will reject the estimated tax payment if the due date for any installment to be paid electronically has passed.
    • If an Amount  is 0, that estimated payment(s) will not be set up for automatic withdrawal. 
    • All Amounts will display 0 when:
      • Form 1040-ESPart I, box 3d is checked.
      • Form 1040-ESPart III, box 2b is checked.

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How else can the client pay estimated tax payments?

The client can also pay estimated tax payments electronically through the IRS Electronic Federal Tax Payment System (EFTPS).

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How do I prepare estimated tax payment vouchers?

Before preparing estimates, keep in mind that the Estimated Tax Worksheet will only compute estimates for basic tax scenarios. If more complex scenarios apply, you should use the Tax Planner to compute Estimated Tax Vouchers.

Follow these steps to prepare estimated tax payments for a federal or state return:

  1. Open the client return.
  2. From the Forms menu, select Select Form.
    • You can also press Ctrl+F on your keyboard.
  3. Select 1040 ES Wks for federal estimates or the Estimated Wks for state estimates.
  4. Complete Part I - 2024Estimated Tax Amount Options:
    • Select estimated tax calculation option.
    • Select the estimated tax amount.
    • Select the estimated tax payment option.
  5. Complete Part II - Overpayment Application Options:
    • Select the applying overpayment options.
    • Select the applying overpayment sequence.
  6. Complete Part III - Rounding and Printing Options:
    • Select rounding options.
    • Select voucher printing options.

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How do I print a blank 1040-ES tax voucher?

  1. Open the return.
  2. From the Forms menu, select Select Form.
    • You can also press Ctrl+F on your keyboard.
  3. Select 1040 ES Wks for federal estimates or the Estimated Wks for state estimates.
  4. Locate Part I - 2023 Estimated Tax Amount Options.
  5. Check the box on line 3(d) labeled Do not calculate estimates.
    • Now you can go to each 1040-ES and print the voucher you want without the amount to pay showing.
    • Checking the box on line 3(c) labeled Calculate estimates regardless of amount will populate the taxpayer name and place a zero amount due.

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Why is the Taxpayer/Spouse Name, SSN and Mailing Address missing from Form 1040ES?

The Form 1040ES, Individual Estimated Tax Voucher, is blank due to the input on the Estimated Tax Worksheet. Check these areas of the Estimated Tax Worksheet:

  • If Part I, box 1f is checked, enter the total amount you want to use for estimates.
  • Confirm that line 3d Do not calculate estimates isn't checked.
  • Confirm that Part III - Rounding and Printing Optionsline 2(c) Do not print vouchers isn't marked.
  • The vouchers may be be blank if the taxpayer isn't required to make estimated payments.  
  • The vouchers will be blank for a single taxpayer who died during the year.

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How do I calculate and keep track of the estimated tax payments being sent for the current tax year?

Use the 1040-ES Estimated Tax Worksheet to calculate your client's current-year estimated tax payments, and to prepare their Form 1040-ES vouchers. The estimated tax amounts shown on line 6, Voucher amounts of Part IV - Estimated Tax Payment Summary will transfer to vouchers 1 through 4.

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How do I change the voucher amounts to most of the estimated tax in the first quarter?

When you change an Estimated Tax Voucher, you can change the payment amount—but not the required payment.

To change the voucher amount:

  1. Open the applicable 1040 return.
  2. Go to the Estimated Tax Worksheet Part IV.
  3. Locate line 6.
  4. Change the voucher amount:
    • On line 6, you'll see a figure in blue for each Quarter. Line 6 is what will print on the vouchers. To change this simply type in the new figures you want.
    • If you're trying to enter a zero dollar figure, enter 0 on the line. If you leave the line blank, it'll pull in the original number again.

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Where do I enter federal and state estimated payments made for the current tax year?

Estimated payments made for the current tax year may be entered on the Tax Payments Worksheet.

Follow these steps to open the Tax Payments Worksheet:

  1. Press F6 on your keyboard to bring up the Open Forms window.
  2. Type the letters "PAY" on the keyboard to highlight the line Tax Payments.
  3. Press Enter to open the Tax Payments Worksheet.

On the Tax Payments Worksheet:

  • Estimated payments can be entered under the Federal, State, and Local columns.
  • ProSeries automatically generates the due dates for each of the quarterly payments.
  • These dates may be changed if the payment was made on a day other than the quarterly due date.
  • Additional payments made during the year can be entered on line 5 of the worksheet.

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Tax Year 2023 Filing Due Dates and Estimated Payments:

DateTax Return Type
Friday, March 1, 2024Form 1040 for Farmers and Fishermen are due if you didn't file or pay 2023 estimated tax payments by Jan 15.
Friday, March 15, 2024Calendar year 1120S and 1065 returns due.
Monday, April 15, 2024Calendar year 1040, 1040SR, 1120, 1041, 1120F returns due.
Wednesday, May 15, 2024Calendar year 990 returns due.
Monday, June 17, 2024Some 1040-NR for nonresident aliens who didn't receive wages as an employee subject to US income tax and 1040 for individuals living outside the US returns due.
Wednesday, July 31, 2024Form 5500 due.
Monday, September 16, 2024Calendar year returns due for forms 1120S and 1065 if extensions were filed and accepted.
Monday, September 30, 2024Calendar year returns due for form 1041 if extensions were filed and accepted.
Tuesday, October 15, 2024Calendar year returns due for forms 1040, 1040NR and 1120 if extensions were filed and accepted.

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