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How to electronically file Texas SUTA

SOLVEDby IntuitUpdated November 21, 2023

EasyACCT can create the MMREF-1 to E-file the TX SUTA form TX C-3.

  • The state of Texas requires all employers to report Unemployment Insurance wages and pay their quarterly taxes electronically.
  • The Printed Employer's Quarterly Report (C-3) option is only authorized for use by employers who have approved hardship waivers on file with the Commission.
  • You will need to download and install the QuickFile program from the Texas Workforce Commission.
    • QuickFile is an online wage reporting system for uploading electronic files to the state of Texas.
    • It transfers wage data in the ICESA, MMREF-1, comma-delimited or fixed-length formats.
    • EasyACCT creates the TXT file using the MMREF-1 format.


  1. Go to Print Reports > Tax Reports > select Special SUTA Reports > Select TX.
  2. Click Print > Begin Printing.
  3. Review the information in the C-3 preview screen for accuracy.
    • Click on the Preparer button on the right side of this screen to fill out the Preparer information before creating the MMREF-1.
  4. Click the MMREF-1 button in the upper right corner.
  5. The program creates a TXT file and prompts for a destination.
    • The default destination creates a sub folder EF under the data path of the current company data.
      • Example: C:\EASYWDATA\EFTXQ123XYZ.TXT, where TX=Texas, Q1=Quarter 1, 23=Year 2023, XYZ= 3 digit Company ID.
  6. Click OK to accept the default destination or change it to a path of your choice before clicking OK .

E-filing the TX SUTA

  1. Open the QuickFile 5 program downloaded from the state.
  2. Select the format for MMREF-1.
  3. Click on Find and Select File.
    • Locate the file saved in Step 5 above.
  4. Click on the Validate button.
    • Any errors will be identified and must be cured before sending.
    • Note! 
      • A Record errors refer to the Preparer information as entered in Step 3 above.
        • The Preparer EIN is entered in the Preparer Information screen.
      • E Record errors refer to the Employer Information.
        • The TX SUTA ID is entered in the SUTA Rates and Limits button in the EasyACCT Company Information Screen.
      • S Record errors refer to the Employee data.
  5. If there are no errors Step 3 appears to Continue to upload the file.

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