Skip to main content
Level 5
December 16, 2019
Question

Account for 1120S balance sheet discrepancies by adjusting additional pos in capital or retained earnings?

  • December 16, 2019
  • 10 replies
  • 117 views

Balance sheet is out of wack. This is for a single person S Corp. I can adjust the additional paid in capital or change rather retained earnings. Is there a better option?


On a separate note, this taxpayer bought and wrote off a 6000 vehicle. They took a loan for it. The full vehicle is deductible, but showing the loan on the balance sheet makes it completely out of wack. It was a 100k vehicle. I assume I will need to adjust the additional paid in capital for him (they don’t have enough retained earnings because they distributed most). The asset of the truck just shows as cost - depreciated amount, which equals 0.  

This topic has been closed for replies.

10 replies

qbteachmt
Level 15
December 16, 2019

You likely put something to the wrong place and/or didn't enter something at all. That's about the only way you can be "out of balance."

Can you give us your data, as examples? For instance, this: "this taxpayer bought and wrote off a 6000 vehicle"

Is often entered incorrectly as the purchase going directly to Expense. Then, the depreciation is also going to expense. Or, the Loan payments were posted to Asset value, and there never was the debt entered. These are common mistakes.


Don't yell at us; we're volunteers
George4Tacks
Level 15
December 16, 2019
I believe that is the GIGO method of accounting. :wink::wink:
Answers are easy. Questions are hard!
qbteachmt
Level 15
December 16, 2019

You show the loan because it still is owed, no matter the situation for the asset. Example:

Asset basis $100,000

Depreciation -$100,000 <== this is offset to Expense, so it affects the P&L, as Net Income which is part of Equity

Debt balance $85,000 <== pretending there was $15,000 downpayment

Equity $15,000 (from the downpayment) + $85,000 (the loan balance) + negative net income $100,000 (the Expense entry)

Assets = Liab + Equity

$100,000 - $100,000 = $0 asset

And Equity (which also is called Net Assets) = $0

That's in balance.

Don't yell at us; we're volunteers
abctax55
Level 15
December 16, 2019

"Is there a better option?"

Yes, you need to have an in-balance working trial balance before you even start the return.

It should show:

Asset $ 100,000

Accum. Deprec ($ 100,000)

Truck Loan Payable 

IF down payment made

Cash ($ xx)

Truck Loan Payable $ xx

*************

Deprec Exp on P&L $ 100,000

ignoring ALL other income/expenses...the P&L will show a ($ 100,000)  which reduces the Retained Earnings on the Balance Sheet.

HumanKind... Be Both
Level 5
December 16, 2019
Yes, but in this case he only had 5K of retained earnings.  However he had a bunch in paid in capital.  I can reduce that to make it balance.  

I was also asking for future returns, if there is a preference on making adjustments on the retained earnings or the paid in capital accounts.  Some times it is off just off a bit.